Duplication Services

Introduction

The Latin American Library provides duplication services for both in-person and distance researchers. Approval is granted on a case-by-case basis by the Director of the Latin American Library upon review of written requests. Please allow a minimum of one week for the processing of your requests. If approved, you will be asked to submit all payments by cash or check made out to the Latin American Library in US dollars via a US bank account. The Latin American Library is unable to accept credit card payments.

Digital Images

Due to considerations of preservation and intellectual property rights, the Director of the Latin American Library will determine the feasiblity of scanning or photographing all materials in the special collections. The library uses an Epson Expression 10000 XL large-format flatbed scanner. Generally, digital images are scanned at 300 dpi in the TIFF format; 72 dpi JPEG images are also available for reference. Rates for duplication are determined based on size and preservation concerns and start at US $20 per image.

Microfilm

Microfilm orders are filled by a commercial firm. Please contact us for estimates. The patron will pay for a negative and a positive and the Library will retain the negative.

Photocopies

Because photocopying may damage documents, we restrict it to occasions when the researcher can demonstrate that note-taking alone will not provide all of the information needed. To minimize damage, we may limit the number of photocopies per patron. Many of the documents we preserve cannot be photocopied because of their fragility or legal restrictions. Therefore, please obtain approval for photocopying in advance and on a case-by-case basis. Receipt of photocopies does not convey copyright. All photocopying of the special materials is done by department staff for researchers.

Rates for Photocopies

• Letter size 8.5 x 11": 40 cents
• Legal size 11 x 14": 50 cents
• Larger 11 x 17": 75 cents

To these charges the following surcharges apply:

• 1-9 pages: none
• 10-25 pages: $2.00
• 26-50 pages: $3.50
• 51-100 pages: $5.00
• Over 100 pages: 15% of cost

Permissions

No use, commercial, educational, academic or otherwise, is authorized without written permission. Permissions are decided on a case-by-case basis by the  Director of the Latin American Library upon review of written requests. Allow 1-2 weeks for a response.

Shipping Costs

If digital images, photocopies or photographs are to be mailed, we will add a 15% postage and handling charge; or $3.00 minimum for domestic orders ($10.00 minimum for international orders).

To Place a Duplication Request

Please contact: Hortensia Calvo, Doris Stone Director